Policies/FAQs
Official Residency Policies & Requirements
FAQs:
– At the start of your residency, all residents will receive $1800 to be used during the 4 years of training.
– There will be $300 deducted during your PGY 3 year to cover costs for an education retreat which takes place in July.
– These are carried over, must use by the end for residency
– Department CME balances can be found in NI under files and notes **Make sure to double click**
You could use your CME for the following:
· Conferences, includes registration, transportation, meals
· Books
· Board review courses
· Minor equipment such as pulse oximeter, stethoscopes
· Dues
· Professional Memberships
· Step 3, license and electronics are not allowed
Must provide original receipt and proof of payment for all reimbursements.
Name must be shown on credit card statement.
To request your reimbursement, email receipts and proof of payment to EMMSHResidentsCoordinators
PGY 2-4 will receive an annual stipend of $600 from the GME office in January. Must be used each calendar year this cannot be carried over. PGY 1s are not eligible until January.
You could use your GME stipend for the following:
· All items listed on the residency CME
· Electronics, laptops, phones, computers, keyboards, tablets, monitors
· Licensure fees, exam fees
· Membership dues, journal subscriptions
Items that are not eligible for reimbursement:
– Airpods, apple watches, phone cases, apple pencils
Must provide original receipt and proof of payment for all reimbursements.
Name must be shown on credit card statement
Email coordinator’s listserv for balances
No travel expenses
To request your reimbursement, email receipts and proof of payment to EMMSHResidentsCoordinators@mountsinai.org
You must submit your receipts within 3 months of the purchase in order to receive reimbursement.
Travel Expenses Procedures:
STEP 1: TRAVEL REQUEST
• The procedure starts with an online travel request, which you must submit before your travel is approved.
• Log in with your network ID and password at https://sinaicentral.mssm.edu/ and complete the travel request. Click here to read the guide.
STEP 2: TRAVEL VOUCHER
• When you return from travel you must submit a travel voucher using the same system (Sinai Central) in order to be reimbursed.
• The following receipts must be submitted with the travel voucher
1. Air/Train (you must Save All BOARDING PASSES)
2. Hotel Bills
3. Taxi, bus, and/or car service receipts
4. You do not need to provide meal receipts since meals are included in the $70 per diem allotment.
• For everything you want to be reimbursed, you must submit a voucher within 90 days of returning from the trip and have:
1. paid receipt
2. show proof of methods of payment (i.e. credit card statement) and
3. submit the original receipt with your travel voucher.
STEP 3: TRAVEL CME FORM
• Complete the travel CME form: Resident Funding Travel Request.
First, we only need to do the procedures with a * in New Innovations – but the number of required procedures in New Innovations is wrong – apparently the only way to get the correct numbers is through the attending view on New Innovations (helpful right?) – the correct numbers are here.
Second, you can find a lot of your procedures though Epic’s SlicerDicer. Use Qpath to find your ultrasounds. Instructions for how to get slicer dicer to work are here, page 13. SlicerDicer isn’t the end all be all though – it basically filters all of the patient’s you’ve seen that also have the procedure you’re looking for in the chart (so the LP you’re looking for might have been done by a different person but you saw them 3 months later for chest pain, etc) so once you filter for a procedure you actually have to go into each patient’s chart to see if you were the one that actually did the procedure.
It wasn’t the most horrible thing to do, but definitely not the most fun either. It took me probably a solid day to get everything in (granted that was also with fiddling with all of this)
A couple finer points:
– Cardiac pacing, crics and pericardiocentesis – 100% of the logs can be in sim lab, for all the rest only 20% can by in a sim lab
– For Adult Medical – these are basically any resus or cardiac patient – to find them on Elmhurst’s slicer dicer you can slice by location and put in MICU floor which for mine ended up pulling a ED patients that ended up getting admitted to the MICU (on Sinai’s I couldn’t find a way to do this) – you can also just double count your central lines, intubations, etc as also Adult Medical
– For Adult Trauma – I had enough FAST pocuses (pocui?) to double count these for traumas, but you can also use the Slicer “Procedure” and type in “POC US FAST Trauma” and that will get you the traumas you were a senior on too
– Peds Medical – When I filtered for patients admitted to the MICU on Elmhurt’s Epic I had a fair number of 18 and 19 yos I saw in cardiac for overdoses and counted those (Slice “Patient Demographics -> Age -> Set the age at the top to be <21, then add another Slice “Patient Location -> type in el micu). For the rest on Sinai’s Epic (on which I couldn’t find a way to filter by floor or unit) I filtered the peds patients as above then added on a slice for anyone that was hypoxic (Slice “Vitals -> Pulse Ox -> adjust the bars at the top so you get <88%) and found my asthmatics and bronchiolitis patients that went to the PICU and had enough between those two groups
– Peds Trauma – This could be any kid coming in with a broken arm, bumped head, etc. I ended up having enough from traumas at Elmhurst in teenagers to not have to dig through peds patients at Sinai – I was able to find trauma patients by pulling out once with a fast (described above)
Dear Residents
– Rides will be allowed between the hours of 9:00pm-5:00am daily (depts may choose to cover travel outside of these hours, but GME Uber account is locked for these hours unless otherwise noted.
– Your Program has requested rides for the following purposes:
transportation for late shifts/call coverage
-You will enter brief free-text details in Expense Code & Memo (examples: Code: MSH, EHC etc Memo: Call; Transport; Emergency Case; Called in for XXX; etc)
– The Uber app will track where you are picked up and dropped off.
– Can use Expense Memo section to add details related to your trip.
– We will be auditing trips to ensure it’s used for legitimate business purposes; pooling is encouraged whenever possible
– When using Uber for personal travel should make sure you are using personal payment method and not GME account.
– Please note: This is not intended for commutation and ask that you be mindful of that (feasibility of this program is dependent on disciplined used); travel to/from airports is strictly prohibited.
– THERE IS NO TRANSPORT WHATSOEVER TO AND FROM AIRPORTS
This Uber program may be subject to future changes in terms of where trips can occur (to/from) and hours and those will be communicated in advance.